GA meeting headed by President PJJF khalil Ahmed Khan
MINUTES OF GENERAL COUNCIL MEETING OF PAKISTAN JU-JITSU FEDERATION HELD ON MONDAY,JANUARY 26TH,2009 AT GOVT.GIRLS COLLEGE,WAHDAT COLONY, LAHORE UNDER THE CHAIRMANSHIP OF ITS PRESIDENT MR. KHALIL AHMED KHAN
The General Council meeting of Pakistan Ju-Jitsu Federation (PJJF) was held on Monday 26th January,2009 at 16:00 hrs.at Government Girls College, Wahdat Road, Lahore under the chairmanship of its President Mr. Khalil Ahmed Khan.
Present :
1) Mr. Khalil Ahmed Khan President
2) Mrs. Abida Tanweer Vice President
3) Mr. Waqar Ilyas Khan General Secretary
4) Mr. Usman Ghani Treasurer
5) Mr. Kazim Ali Changezi Director Sports
6) Mr. Shah Faisal Ahmed Rep. of NWFP
7) Mian Imran Masood Rep. of Punjab
8) Mr.Aqeel Ahmed Rep. of Sindh
9) Mr. Muhammad Usman Dar Rep. of Sindh
10) Mr. Aala Gul Rep. of FATA
11) Mr. Amir Mukhtar Awan Observer
12) Mr. Liaqat Ali Observer
13) Miss Ambreen Sipra C.E.O. Synergy Inc.
14) Mr. Rehman Waheed G.M. Operations Synergy Inc.
15) Basit Ahmed G.M. Sales & Marketing Synergy Inc.
The meeting started with the recitation of Holy Quran by Mr.Ameer Mukhtar.
The President Mr.Khalil Ahmed Khan opened the General Council meeting,extended his warm welcome to all the delegates,especially to the team of M/s Synergy Incorporated and offered the floor to Miss Ambreen Sipra CEO, who explained the details of marketing plan regarding promotion of Ju-Jitsu for Pakistan and organization of multi-sports events under PJJF. Miss Sipra extended thanks to the house and informed that our Company having great experience of marketing would launch the campaign to attract sponsors for PJJF and would make sure to provide the required finances through different sponsors for the smooth arrangements of the upcoming events of PJJF and as a trial, they have to bring Rs..8 million for the organization of 1st Inter-Provincial Tournament in the month of March,2009 whereas,the target date has been set as 28th February. Miss Sipra also offered and committed to pay Rs.02 lac from her own Company as a token sponsorship of PJJF and announced that Synergy Water would be the official drink of PJJF.
The house appreciated the report and adopted the same unanimously.
ITEM NO.1 (Approval of the minutes of the last meeting)
The General Secretary read the minutes of the last General Council meeting held on January 19th,2008 at Lahore (minutes already circulated). Mian Imran Masood, President Punjab Ju-Jitsu Association drew the attention of the chair by requesting that the minutes should be circulated well in advance. The proposal was accepted.
Decision:
The minutes were unanimously approved.
ITEM NO.2 ( Adoption of the Report by the Board)
The President,Mr.Khalil Ahmed Khan informed the house that PJJF has done its best to promote the sports of Ju-Jitsu in Pakistan even without any financial resources and had successfully made its mark in the sports world by clinching different medals by participating in different International Tournaments particularly in the 2nd Asian Championship-2008, wherein, the Pakistan team consisted of 09 players and brought back home 19 medals from Bishkek, Kyrgyzstan. The brilliant performance by Pakistani players were repeated again in the 1st Martial Arts Festival held in Iran in the month July,2008.The National Championship,2008 was another proof of Ju-Jitsu sports popularity,wherein,team from Punjab,FATA,NWFP,Sindh,Baluchistan,WAPDA and Police participated and took away the medals.It was for the first time when the sports of Belt Wrestling was introduced as decided by the Board of PJJF by creating a section of Belt Wrestling within PJJF.The 04 days event of National Championship was a great success as lot of foreign dignitaries including Principal Officer of US Consulate Mr.Bryan-D.Hunt,the Consul General of Iran Mr.Saeid Kharazi, Mr. Qasim Zia, President Pakistan Hockey Federation,Rana Iqbal,Speaker Punjab Assembly and His Excellency Dr.Nurlan Aitmurzaev Ambassador of Kyrgyz Republic attended the event as chief guests together with many other prominent personalities of the sports as well as Members of the Parliament from Provincial Assembly and National Assembly. The President further informed that our national team could not participate in the World Ju-Jitsu Championship as well as the World Belt Wrestling Championship due to the lack of financial resources.He further informed the house that the Pakistan Sports Board (PSB) has been approached by the PJJF for the affiliation with PSB and the same is in process.He also informed the house that efforts are being made to bring Ju-Jitsu sports in 1st Martial Art Games to be held in April,2009 in Bangkok,Thailand.The President also extended his thanks for the cooperation by Mrs.Abida Tanweer,Vice President PJJF and Mr.Kazim Ali Changezi,Sports Director PJJF for the excellent work and conduct of the National Championship, 2008 in a very smooth manner.
Decision:
The report was unanimously adopted and approved by the house.
ITEM NO.3 ( Approval of the Audit Report)
The Treasurer Mr.Usman Ghani informed the house that the audit report is yet to be signed by the auditor,therefore,cannot be handed over to the members. However, he presented the detail of the expenditures as well as the liabilities of PJJF which exceeded 06 million. He also emphasized to the members that they should clear their dues towards PJJF as PJJF has to deposit its membership fee to its parent bodies such as JJIF, IBWA and AJJBWF. He also informed that due to non payment of membership fee to JJIF. They have been warned by the JJIF and given 06 months grace period to clear its liabilities to avoid the cancellation of membership of which amount is around 12800 Euro only for the JJIF. He informed the house that the audit report be sent next week to all the members.
Decision:
The report was unanimously approved by the house and board was discharged for the Financial Report for 2008.
ITEM NO.4 (Approval of activities - Calendar 2009 )
The General Secretary Mr.Waqar Ilyas Khan presented the house activities Calendar of 2009 having 29 activities throughout the year. The Calendar being so heavy, Mian Imran Masood suggested to drop out few activities and consolidate on the major events only. It was further suggested by him that the Punjab Sports Board be approached to get some financial help to have the smooth organization of the events as well as the other resources. The Government sector be tapped through the good offices of Ch. Fayyaz Waraich, (MPA), President of Bhurewala District Ju-Jitsu Association as well as Rao Mazhar Hayat, (MNA), President of Kasur District Ju-Jitsu Association and also other notables who are the members of the Ju-Jitsu Association to raise resources for the PJJF from all over the country.
Decision:
The Calendar of activities as presented by the General Secretary for the year 2009 was unanimously approved with the option to the Board of PJJF to drop out some activities due to the lack of resources if they want.
ITEM NO.5 (Approval of Budget, 2009 )
The Treasurer Mr.Usman Ghani presented the proposed budget for the year 2009.He also reiterated the difficulties for obtaining the membership fee by the affiliated units.
Decision:
Budget for the year 2009 was unanimously approved by the house.The General Secretary was authorized to contact all the concerned to pay their dues at the earliest.
ITEM NO.6 (Appointment of Auditors )
The Treasurer Mr.Usman Ghani presented the name of existing auditors M/s Atta Muhammad & Co.for their reappointment.
Decision:
It was unanimously approved.
ITEM NO.7 ( Any other item )
a)Formation of P.R./Fund Raising Committee:
It was suggested by the General Secretary to have one P.R./Fund Raising Committee to cope up the difficulties of the financial resources of the Federation. Mian Imran Masood also suggested that PJJF delegation must visit the Principal Officer of US Consulate to seek his help in procuring the Tatami as well as for the funds for Women Empowerment Project by PJJF. He also proposed to tap Mr. Amir Sherazi, Director Honda Atlas Cars who happened to be the Honorary Consul General of Japan to resource the funds for making this Martial Art Game popular in Pakistan through all Japanese connection. Mian Imran Masood also suggested to avail the experience and services of Mr. Naveed Haider, Marketing Consultant as well as Mr. Waris Baig who is a renowned singer and also running a very successfull marketing company for the purposes of arranging finances for PJJF.
Decision:
The house unanimously adopted the proposal and committee headed by Mian Imran Masood as Chairman was formed having members,Mr. Waqar Ilyas Khan, General Secretary (ex-officio), Mr. Usman Ghani, Treasurer, Mrs. Abida Tanweer, Vice President and were authorized to meet all the concerned to raise the funds for PJJF.
b)Grant of Membership:
The General Secretary informed the house that Pakistan WAPDA,Pakistan Police and HEC were given playing rights in the past and have been participating in the National Championships successfully. He informed the house that the WAPDA and Police approached PJJF for the granting of membership together with FATA Association. The representative of FATA informed the house that their team had successfully participated in the last Championship, 2008 and the sports of Ju-Jitsu and Belt Wrestling is getting rapid popularity in FATA area as the Association has already introduced the sports into 06 different schools and had made 263 youngsters as their playing members.
Decision:
The house unanimously approved the membership of Pakistan WAPDA,Pakistan Police and FATA.
c)Membership Registration:
The General Secretary Mr.Waqar Ilyas Khan informed the house that PJJF has introduced a Data Base System to keep its members profile updated as well as to grant belt grading. He therefore insisted that all affiliated units particularly Provincial and their affiliated clubs must register their students with PJJF in this way, PJJF will have some financial support through membership fee of Rs.500/- which will maintain its data base and keep it updated. Mian Imran Masood, President Punjab Ju-Jitsu Association also suggested with the permission of chair that small events may be organized at Al-Hamrah with the help of Provincial Associations or Lahore Board such as Inter-School competition etc. At this point, President PJJF Mr. Khalil Ahmed Khan asked Mrs. Abida Tanweer to use her good office as being the President of Punjab University Sports Committee to introduce the sports of Ju-Jitsu into Inter-Collegiate and inter-University level.
Decision:
The house unanimously approved the proposal and adopted the same.
d)Co-option of Vice President:
The General Secretary Mr.Waqar Ilyas Khan informed the house that Mian Abid Ali,Vice President of PJJF has shown his inability to continue his post due to his overwhelming business commitment and has tendered his resignation. He suggested to co-opt some new member in his place for the remaining term of the office. Mr. Usman Ghani proposed the name of Rana Tariq Mehmood Khan, District Nazim Sadiq Abad who is very active and sports loving person.
Decision:
The house unanimously approved the nomination of Rana Tariq Mehmood Khan as Vice President, PJJF proposed by Mr.Usman Ghani,seconded by Mr. Kazim Ali Changezi.
f)Tax Exemption Certificate:
Mr.Kazim Ali Changezi,Sports Director PJJF suggested the house that Tax Exemption Certificate under Companies Ordinance 1984 be obtained by the PJJF, so that the doners must feel comfort in cooperating with PJJF. He also registered his thanks for the valuable contribution and the loan provided by the President PJJF throughout the past.
Decision:
The proposal was unanimously adopted and approved.
g)Belt Wrestling Section:
Mrs.Abida Tanweer,Vice President PJJF informed the house that the event of Belt Wrestling as a part of National Championship, 2008 was a great success. Lots of people attended and appreciated the sports. She proposed to have this activity on regular basis together with Ju-Jitsu event. She informed that Belt Wrestling Sports has already been admitted and made a part of PJJF by the General Council in its previous minutes. President must be authorized to appoint the relevant officers in the Belt Wrestling Section under PJJF.
Decision:
The proposal was unanimously approved by the house.
The agenda being exhausted.President Mr.Khalil Ahmed Khan extended his gratitude to all the participants for their cooperation and declared the meeting closed.
Prepared by: Waqar Ilyas Khan General Secretary PJJF Approved by: Khalil Ahmed Khan President PJJF